Frequently asked questions
Looking to spend less time manually processing portfolio data? Learn how RentViewer automates data refreshes and visualizations — and whether it's the right fit for your team.
How It Works
How we pull data out of systems like Yardi, Entrata, Rent Manager, and AppFolio.
RentViewer connects directly to your property management system — Yardi, AppFolio, Entrata, or Rent Manager — and pulls your data into a clean, automated reporting system. Your team stops rebuilding the same Excel files every week and starts working from live, accurate dashboards instead.
No. RentViewer connects to the system you already use. Nothing moves. Nothing changes in your day-to-day operations. We pull the data out on a schedule and organize it so your team can see it clearly.
We build the reports your asset management team actually uses — occupancy trends, budget vs. actual, leasing funnel, NOI by property, delinquency, and more. If your analysts are currently building these in Excel, we replace that process with something that updates automatically.
RentViewer is a data platform that feeds into Power BI dashboards. We handle the data plumbing — pulling from your property management system, cleaning it, and structuring it — so your team gets accurate dashboards without building the infrastructure themselves.
- •Eliminates manual data entry and reduces errors
- •Provides automated dashboards for instant insights
- •Enables deeper analysis with drill-down capabilities
- •Saves time by consolidating data from multiple sources
RentViewer acts as an early warning system, helping asset managers:
- •Identify revenue opportunities
- •Control expenses before they escalate
- •Maintain high occupancy rates
- •Improve forecasting and budgeting
Check out our case studies to see how real clients use RentViewer to boost profitability.
Is It Right For Us?
How we price dashboards and data platforms, and how we tailor solutions to your needs.
The reporting built into your property management system is useful for day-to-day operations, but it's designed for property managers, not asset managers. RentViewer gives you a portfolio-wide view — across all properties, all entities — with the financial and operational KPIs that asset managers actually need.
We work best with owner-operators managing between 2,000 and 20,000 units. If you're under 2,000 units and your team is still comfortable in Excel, we're probably not the right fit yet. If you're above 2,000 units and your analysts are spending significant time pulling and cleaning data manually, we almost certainly are.
RentViewer is built for owner-operators — companies that own the assets they manage. If you're a third-party manager without ownership stake in the properties, our platform may not be the right fit. We're happy to talk through your situation on a discovery call.
Yes — and that's intentional. RentViewer is designed to make your existing analysts faster and more effective, not to replace human judgment. Companies that get the most value have at least one person who owns reporting and reviews KPIs regularly with leadership.
We have built several hundred dashboards that our clients use to track information such as:
- •Rental income and occupancy trends
- •Expense ratios and budget tracking
- •Cash flow, cap rates and debt coverage ratios
- •Performance benchmarking across properties
- •Economic occupancy and vacancy loss
- •Proforma vs. actual and underwriting assumptions
Yes! RentViewer is highly customizable, allowing you to create tailored reports, dashboards, and analytics solutions that match your operational and financial goals.
- •Data encryption in transit and at rest
- •Secure cloud infrastructure
- •Role-based access control to limit data visibility
- •Regular security audits and compliance measures
Getting Started
How easy it is to get started and the ongoing support we provide.
Most teams are fully live within 28 days. That includes the data connection, dashboard setup, and a walkthrough with your team. We handle the technical side — you don't need IT involvement beyond providing system credentials.
It starts with a discovery call where we confirm your property management system, unit count, and what your team currently tracks. From there we build your data connection, configure your dashboards, and train your team. Most clients are running live reports in their first month.
We price based on the scope of your data infrastructure and the level of reporting your team needs. Our Asset Management Studio starts at $500/month. Discovery calls are free, and we'll give you a clear number before you commit to anything.
Yes. You get a dedicated customer success manager, not a help desk ticket system. Once we map out the roadmap together, our team works with your analysts to help them simplify their Excel files and learn to build dashboards.
Still have questions?
Book a free discovery call and we'll walk through exactly how RentViewer would work for your portfolio.